One of the greatest challenges today is managing email. We are being inundated with it. In his best-selling book, Getting Things Done, David Allen offers
some excellent suggestions, including:
- Get your in box to zero. Really? Yes. While challenging, it is such a cleansing feeling when you get there. Many folks use their in boxes as a to-do list and this is a bad idea. One sees all this “clutter” everyday.
- Move all the emails that can’t he handled upon first reading into a subfolder entitled @ACTION which puts it at the top of the subfolders alphabetically. Then, and this is important, write/type those items onto a Next Actions list so you don’t lose track of them (e.g., Email Bob first draft of XWY proposal by the 17th).
- When you send an email and need a response, copy yourself and pop that email into a subfolder entitled @WAITING FOR that will appear right under the @ACTION folder. Then, write/type those items onto a Waiting For list and review it periodically (Sally re: final date for the Gala).
These simple suggestions can make your email world simpler and better. Want to know more. Let’s talk.