Simple Wisdom Tip #45: Tips on Using Email Effectively

I hear more complaints about email than just about anything else.  It seems to be a challenge for all of us.  Here are a few common sense tips that may be helpful:

  • Don’t use email for conflicts or sensitive issues.  Face-to-face is a much better approach.
  • Be judicious in whom you copy.  Be reluctant to hit “reply all.”
  • Keep them short and to the point.  Focus on one issue or question.
  • Use an informative subject line.
  • If possible, put entire message on subject line, to wit:  “Staff meeting has been moved from 2 p.m. to 3 p.m.”
  • Be careful not to sound terse or angry, especially if you supervise others. Use person’s name in message to soften it.
  • Take yourself off of unwanted email lists
  • Resist opening emails as they arrive.  Turn off notification sound.  Set certain times to process email.  It is much more efficient!

Give it a try and see what happens.  Want to know more or need some help getting started?  Let us know.

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